FHIR Chat · How to submit PSS to PMO ? · JIRA/Confluence

Stream: JIRA/Confluence

Topic: How to submit PSS to PMO ?

Isaac Vetter (Nov 04 2021 at 18:39):

Unsure what stream is appropriate for this question. I'm trying to understand how a PSS gets from a state of approved by WG to reviewed by TSC.
This step from https://confluence.hl7.org/pages/viewpage.action?pageId=111117157 --
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Does the statement "the PMO will be notified once the Sponsoring WG has approved the PSS via the Jira workflow" mean that the "Project Facilitator" (whoever that is), doesn't actually need to do anything?

Isaac Vetter (Nov 04 2021 at 18:41):

This same step PSS from WG approval to TSC is also documented (slightly differently) here: https://confluence.hl7.org/display/FHIR/A+-+Project+Proposal+and+Project++Scope+Statement

image.png

and doesn't mention the jira workflow, but instead implies that emailing pmo@hl7.org is the correct action (but the column identifying the responsible party is blank ... perhaps indicating that it's automated?)

I went ahead and emailed pmo@hl7.org yesterday, but haven't heard back yet (no doubt b/c it was the wrong thing to do).

Isaac Vetter (Nov 04 2021 at 19:16):

Continuing investigation, I think perhaps that TSC's workqueue for PSS approval requires PSS's to have a linked, approved? Project Proposal, per these instructions: https://confluence.hl7.org/display/HL7/How+to+Create+a+Project+Scope+Statement+in+JIRA#HowtoCreateaProjectScopeStatementinJIRA-Step-by-stepguide-LinkingtoaProjectProposal

Meaning that someone must manually link these two records before TSC can/will see the PSS, regardless of the status of the sponsoring WG's approval.

Isaac Vetter (Nov 04 2021 at 22:12):

I'm mistaken, above, the next step after a WG approval is that the WG changes the status of the PSS ... but also finalizes a jira sub-task. Per guidance from HQ:

1)  Scroll down to sub-tasks
2)  Click on the Patient Care subtask
a.  Click “Approve”
b.  Enter the date the WG approved the PSS, and in the comments enter the link to the minutes where the vote to approve took place

I'd bet that the ability to click "Approve" is limited to co-chairs. It's unclear if the Project Proposal needed to be linked at all.

Lloyd McKenzie (Nov 04 2021 at 22:21):

I don't know what the right process is. But the reliable and efficient process is "email Anne Wizauer". She manages the TSC agenda, evotes, etc.

Lloyd McKenzie (Nov 04 2021 at 22:21):

@Melva Peters can probably speak to the 'right' process :)

Isaac Vetter (Nov 04 2021 at 22:26):

Thanks, Lloyd. Anne actually emailed me today, because she has a heart of gold, I think.

Melva Peters (Nov 05 2021 at 01:59):

Looks like it is sorted out. I'll follow up tomorrow to see if there was an issue with the Jira Workflow. It should have transitioned to Consensus Review as soon as the Patient Care sub-task was transitioned to "Agreed".

Isaac Vetter (Nov 09 2021 at 16:17):

Hey Melva, just fyi, the issue was that the PC subtask never got created at all. Rather, once the WG voted to approve, that vote was recorded by changing the status of the PSS to "WG Approved". As an additional or alternative solution to general education (i.e. WGs need to create a subtask following WG Approval), could merging the WG Approval and Consensus-Review workflow steps work?

Last updated: Apr 12 2022 at 19:14 UTC